REGISTER TO USE IMPERIAL VOTES

The Client ( also known as the "Campaign Organizer") agrees to indemnify, defend, and hold harmless Imperial Votes, its officers, employees, agents, and affiliates (known as the "Service Provider") from and against any and all claims, damages, liabilities, losses, costs, or expenses, including reasonable attorneys' fees, arising out of or related to:

 

 

TRANSMISSION OF INFORMATION:

Any claim, loss, or damage arising from the transmission, handling, or use of images, personal information, or other sensitive data provided by the Campaign Organizer, their customers, or third parties participating in the Campaign.

 

AUTHORIZATION AND CONSENT:

The Campaign Organizer warrants and represents that they have obtained all necessary and lawful consent, authorizations, and permissions from individuals whose images, personal information, or data are being used in connection with the Campaign, including but not limited to obtaining consent for the collection, processing, and transmission of such information. The Campaign Organizer further confirms that they have complied with all applicable privacy laws, data protection regulations, and industry standards in obtaining such consent.

 

 

 

 RESPONSIBILITY FOR SENSITIVE INFORMATION:

The Campaign Organizer acknowledges and agrees that it is solely responsible for ensuring that all sensitive information and images collected and used in connection with the Campaign, including those transmitted through the Service Provider’s platform or services, are done so in full compliance with all applicable legal requirements, including but not limited to consent from individuals and adherence to privacy laws.

 
EXCLUSION OF LIABILITY:

The Service Provider shall not be held liable for any claim, loss, or damage arising from the Campaign Organizer’s failure to obtain proper authorization or to comply with applicable legal requirements concerning the transmission or use of sensitive information and images.

 

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VOTING SYSTEM SETUP AND MAINTENANCE:

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The Service Provider agrees to:

• Set up and maintain an online voting system for The client’s Contest.

• Address any technical issues related to the online voting platform promptly.

• Ensure the system is secure and complies with data protection laws.

 

REFUND / CHARGEBACKS POLICY:

• The Client agrees to establish a clear refund and cancellation policy for voting, which will be communicated to voters via the Service provider system.

• The Service Provider will manage voting refunds as per the Client's policy.

• The service provide will retain an additional 10% of client revenue in surety the event of chargebacks on voting. Should any chargebacks occur, the Service Provider will provide its best attempt to challenge the chargeback.

• Chargebacks will incur a fee of 10% of chargeback amount.

• Surety will be released to The Client 120 days after the last votes were received minus any chargebacks and chargeback fees if any.

 

MARKETING AND PROMOTION:

• The Client may use the Service Provider’s logo and platform in promotional materials related to the event / contest.

• The Service Provider may promote the event through its platform or marketing channels, with prior consent from the Client.

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THE PAGEANT PORTAL & THE JUDGES TABLE:

• The client agrees, that in order to be listed on THE PAGEANT PORTAL and to use THE JUDGES TABLE judging software, that Imperial Votes will be entitled to a minimum earning of $500 per year. 

• If the Imperial revenue is more than the minimum required $500 per year, the minimum revenue rule will be voided.

• If the Imperial revenue earned is less than the minimum $500 per year, Imperial will be entitled to retain the difference to make up the total of $500 within that year. 

 

 

LIABILITIES AND INDEMNITY:

• The Service Provider shall not be liable for any indirect, incidental, special, or consequential damages arising from this Agreement.

• The Client agrees to indemnify and hold harmless the Service Provider from any claims, damages, or liabilities arising from the Client’s event, including but not limited to injuries, damages, or loss related to the event or its participants.

 

CONFIDENTIALITY:

• Both parties agree to keep confidential any proprietary or sensitive information shared between them during the course of this Agreement, except as required by law or necessary to perform the services.

 

TERM AND TERMINATION:

• This Agreement shall begin on the date it is signed and will continue until the conclusion of the event/ contest including any post-event vote processing.

• Either party may terminate this Agreement with 30 days’ written notice if the other party breaches any of its material obligations and fails to cure such breach within the notice period.

• Before termination both parties will attempts to the best of their abilities to resolve any breaches within 30 days of notice.

• Upon termination, all fees and payments due to the Service Provider up until that point will remain payable by the Client.

 

GOVERNING LAW:

• This Agreement shall be governed by and construed in accordance with the laws of the state of Illinois, United States of America, without regard to its conflict of law principles.

 

ENTIRE AGREEMENT:

• This Agreement constitutes the entire understanding between the parties and supersedes all prior agreements, understandings, and representations related to the subject matter of this Agreement.

 

AMENDMENTS:

• Any amendments or modifications to this Agreement must be in writing and signed by both parties.